Fortrex

Do you enjoy being in the mix of a lot of things at once and providing help to a team? Are you friendly, energized by people-interaction, and love helping others? Are you excited by the opportunity to organize, problem solve, and deliver on goals? Working within a divisional structure, the Administrative Assistant will aid the Vice President of Operations and the division’s Operations team with all administrative responsibilities.

• Leader in food safety solutions for both contract sanitation and chemistry in the food processing industry.

• Over 10,000 dedicated team members across North America.

• Corporate headquarters in Atlanta, GA with team members working in over 250 plants throughout North America.

• Over 50+ years of experience in creating long-lasting partnerships.

OUR MISSION:

We protect the food supply by eliminating risks so families everywhere can eat without fear.

• Protect What Matters: We are in service of safety at every step, ensuring the health of everyone is central to all we do – from plant team members to consumers.

• Deliver On Our Promises: We speak honestly and are dedicated to doing the right thing by upholding ethical standards and following through on our commitments to our teams, our customers, and our business.

• Win as a Team: We believe in the power of collaboration, uniting our diverse strengths while working hand-in-hand with our team members and customers to unlock potential and achieve stronger results together.

• Advance a Safer Future: We are committed to innovating more effective, sustainable, and cost-efficient food safety solutions to develop a safer world for all.

As an Administrative Assistant, you will be the heartbeat of the division when it comes to organization, meeting scheduling, calendars, reporting, business procedures, and daily, weekly, and monthly due dates on all-things. You will work directly with the Vice President of Operations and support them in successful leadership of the division while using your own discretion to assign training, retraining, and make decisions. Job duties include: Develop, execute, and maintain reporting responsibility for the division, to ensure the VP of Operations and team are prepared for daily, weekly, and monthly deliverables.  Prioritize reporting on business accounts needing special attention which can include monitoring and reporting on plant performance or team member performance, with special attention to plants that are not meeting goals.  Maintain robust and accurate calendars and travel schedules for VP and various division leaders as needed. Oversee the Learning Management System (“LMS”) training reporting to ensure the division is meeting training expectations and individuals are meeting training requirements, as required for their jobs. Assist with follow-up training for Site Managers, Employee Retention Program Supervisors (ERPS) and Office Coordinators on programs as needed. Work closely with HR Business Partner (“HRBP”), Division Safety Manager, and Division Food Safety Manager on various requests to support the overall division leadership team. Assist with the corporate transfer process to ensure division’s hiring practices are approved, within guidelines, and finalized with the VP of Operations.  Work closely with the Corporate function in collecting documentation requested from the plants and ensuring a seamless process. Clearly communicate with the VP of Operations on all necessary matters requiring updates, approvals, and day to day interactions. Manage divisional meetings as needed which may include but not be limited to sending invitations, arranging logistics, facilitating the agenda, taking notes during the meeting, and following up with action items afterwards. Provide support with the new hire process when needed, which may include occasional recruitment process assistance, processing new hire paperwork and system records, benefit communication and distribution, and other miscellaneous hiring tactics.  Assist with payroll process to include but not be limited to salaried team member specials, terminations, notes, leave of absences, transfers, comparing payroll totals, check signoffs, vacation, raises, and reporting payroll information to corporate office. Manage prompt and accurate documentation of safety outcomes, disciplinary actions, investigations, medical paperwork, and terminations. Exercise discretion and sound judgment on all business matters that the VP asks you to manage on daily, monthly, quarterly, and annual tasks. Always maintain confidentiality, recognizing you will be an ally to the VP of Operations and will be exposed to customer and employee records daily. Other duties as assigned.

YOUR MUST HAVES

Must be 18 years of age or older.  

Active Driver’s License.  

Minimum 1 year of experience in administrative function.  

Ability to work easily with computers and technology.  

Proficient in Microsoft Office products with ability to train others.  

Strong verbal and written skills.  

Trustworthy and ability to maintain confidentiality.  

WHAT WE PREFER YOU HAVE

Previous experience, supporting an executive or a high performing team.  

Self-motivation to work independently and identify solutions to obstacles.  

Adaptable to change, we move fast!  

OUR ENVIRONMENT

This position is based in your home office, when not travelling to a plant which may require the use of PPE including safety glasses, hardhat, ear protection, and/or other protective equipment or clothing. Walking, standing, sitting, and computer work are all required in this environment. Sitting for extended periods of time when travelling (mostly driving) may also be required. 

•    Medical, Dental, & Vision Insurance 

•    Basic Life Insurance 

•    Short-term Disability 

•    Long-term Disability 

•    Retirement Plan 

•    Paid Holidays (Varies by Location)

•    Paid Vacation 

•    Employee Assistance Program ("EAP")

•    Training & Development Opportunities

Fortrex and Safe Foods, a division of Fortrex, are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, creed, sex, gender, gender identity, national origin, citizenship status, uniform service member status, veteran status, age, genetic information, disability, or any other protected status, in accordance with all applicable federal state, and local laws. Fortrex and Safe Foods are committed to complying with the laws protecting qualified individuals with disabilities.

Fortrex and Safe Foods will provide a reasonable accommodation for any known physical or mental disability of a qualified individual with a disability to the extent required by law, provided the requested accommodation does not create an undue hardship for the Company and/or does not pose a direct threat to the health or safety of others in the workplace and/or to the individual.  If a team member requires an accommodation, they must notify the site manager or the Corporate Human Resources Department. If an applicant requires an accommodation, they must notify the hiring manager and/or the Recruiter hiring for the position.

APPLY! All applications will be reviewed, and qualified candidates will be contacted to continue into the interview process. If you feel like you are a good fit for this position, APPLY! If you want to be a part of a large organization that treats you like family, APPLY NOW!